NEW FEATURES OF UPDATION 8 IN MEGHDOOT

  New Features/Modifications done in this Update-8 (ParcelNet modifications are furnished in a separate document i.e., ParcelNet User Guide for Post Offices)

I)  Point of Sale

      New Features

ü Provision for booking IFS Moneyorder and the related reports.

ü Provision for booking Business Reply Speed Post Articles.

ü Revision of ePayment Tariff.

ü Revision of ePayment Tariff for Rebooked transactions.

ü Provision for acceptance of service tax and education cess with PLI and RPLI transactions.

ü Provision for entering Mobile Number for all registered articles.

ü Revision of Internation EMS Tariff.

ü Revised the maximum limit of MOs that can be send to Bhutan.

ü Currencies for which exchange rate is available only will be available while doing MOVideshEurogiro transactions.

ü Validation for invalid PINCode.

ü Separate classification of WNX revenue and commission on WNX articles.

ü Enhanced the maximum weight of articles that can be booked through WNX.

ü DOP Commission, Service Tax and Education Cess are made available in the WNX Reports.

ü Provision for configuring Service tax for WNX Transactions

ü Barcode prefix validation for Parcels

Bugs Fixed

ü Updated the SPCs and Linked Post Offices.

ü Updated the list of foreign countries.

ü Updated the PINCodes.

ü Negative values are validated while uploading the text file containing bulk MO data.

ü Error in VP Express Parcel Tariff.

ü Errors while doing WNX Transactions.

ü Duplicate receipt printing for WNX Transactions.

ü Rectified the error in User Account Report for Cancelled IPOs.

ü Rectified the error while uploading data from Franchised Outlets.

Operational Procedure – WNX (For offices using WNX for the first time)

ü Install the prerequisites, Adobe Reader 9.0 and JDK 1.6

ü Copy the ClientSoftware folder to the C drive and each client system and share the folder.

ü  Copy the WNXMasterData folder to any of the drives in the server.

ü  Select the option ‘WNX Configuration’ through Supervisor--> Configure option and click on ‘Update Service’.(This need to be done from the Server machine)

ü  After clicking on Update service, Select the browse button and browse to the WNXMasterData folder.

ü  A message “WNXMasterupdation is in progress…” will appear. Click on OK button and wait for the completion of master data updation.

ü  Airway bill configuration need to be done through Supervisor --> Configure --> WNX Configuration -->AirwayBill (Configuration need to be done with the Airway bill series and Piece Id Series applicable to each office. )

ü  Select the option 'World Net Express' through Operator ->ForeignMail ->Airmail for doing WNX Transactions.

Operational Procedure – WNX (For offices already doing WNX transactions)

ü  Copy the WNXMasterData folder to any of the drives in the server.

ü  Select the option ‘WNX Configuration’ through Supervisor--> Configure option and click on ‘Update Service’.(This need to be done from the Server machine)

ü  After clicking on Update service, Select the browse button and browse to the WNXMasterData folder.

ü  A message “WNXMasterupdation is in progress…” will appear. Click on OK button and wait for the completion of master data updation.

II) Despatch

                New Features

ü Bag Closing procedure has been changed as per the orders of Directorate to match with that available in SpeedNet.  As per the revised procedure, the operator  need to scan all the articles compulsorily to close the bag.   Once the Bag is closed the contents cannot be modified. However, till final closure of Bag articles / bundles can be added to Bag using “Save to Bag” option.

Use “Delete” Button,  to delete the articles selected.

Finally use “Close Bag” button to close the Bag.

Use “Reset” Button is to reset the all details available on this Bag/Bundle Close form.

               

ü Provision made to Close Unregistered Letter Bags in the following option.

Despatch -> Operator -> Prepare -> Prepare UnRegistered Letter Bag.

ü Provision made to Despatch the Unregistered Letter Bags closed  along with the Registered Bagclosed in the following option.

                Despatch -> Operator -> Prepare ->Despatch Bags

ü Reports for the Un Registered Bags closed available in the following option.

Despatch -> Operator ->  Report -> Other Reports ->UnRegistered Bags Closed.

ü Reports for the Un Registered Bags despatched available along with the Registered Bags  Despatched in the following option.

ü Despatch -> Operator ->  Report -> Bundle/Despatch/Deposit Lists->Despatch List.

ü Provision made in Despatch application that any operator can receive the special journal articles once uploaded by  supervisor in BPC/MBC.

ü As BPCs / MBCs will not do delivery, despatch application will process local special journal articles received  in BPC/MBC.

III)   eMO

New Features

Upgradation procedure for NREG in c/w eMO Client

·         Ensure that your emo database is already upgraded with version 7 update 3. In offices having Sanchay post latest version installed and NREGAEMO database is available, please upgrade the same with NREGAEMO script provided.

·         Stop eMO client exe if running. Replace existing eMOclient.exe available in eMO client installation path with new eMO client exe provided in upgradation.

·         For the first time, when you run new eMO client exe, it will prompt to enter Sanchay post server details as below.

·         Enter Sanchay post server name if Sanchay Post server is available in that office else select not available and click on OK.

Your system will now be ready for receipt of Sanchay post related files through eMO client from central server if server details were provided.

For adding Sanchay post codes, option is available in Divisional administrator web login of eMO. Reports regarding NREG are available under Reports menu.

Please select the eMO Office Name and update Sanchay post code used for that PO.

IV)    ePayment

New Features

Modifications in e-Payment web site:

  Provision is made for calculating the ePayment commission at the Point Of Sale counters at the time of e-Payment transactions for designated billers. The commission type needs to be configured in ePayment web site while configuring the biller. The commission types as classified as below:

 

1.       Deducted from the bill amount while payment – per bill

2.       Deducted from the bill amount while payment – percentage

3.       Collected from customer at Point Of Sale Counter -  per bill

4.       Collected from customer at Point Of Sale Counter -  percentage

For the first two types the commission along with taxes will be deducted from the amount to be paid to the biller at the time of payment at the treasury of the payment office.

For the last two types the commission along with taxes will be collected in addition to the bill amount from the customer in Point Of Sale counters. The commission and taxes will also be accounted in the office of collection in respective account heads.

V)     Sub Accounts

New Features

ü As per the new e-Payment tariff revision for certain e-Payment billers, provision made to  fetch Commission, Service Tax and EC from the sub offices if its HO and rebooking verification for BO rebooked transactions in POS if its SO.

ü Provision made to upload the e-bill payments text file received from the SOs along with e-bill receipts file.

Bugs Fixed

Rectified the error while uploading Additional Daily Account through Floppy Upload option.

VI)     Treasury

New Features

ü Separate Classification of amounts of IPO value and Commission booked at POS Counter in the Daily Account / Summaries.

ü Provision for incorporating the amounts of Ebill Commission and taxes collected at POS counter for certain e-payment billers at the office of booking itself in the Daily Account/ Summaries.

ü Generation of Ebill text file along with other Daily Account files at SOs with biller wise consolidation of amounts of ebill receipts/ ebill payments, Ebill commission, Taxes etc.,.

ü Provision for making payment through ECS mode of Option in respect of payments made to SPCOD billers (Specific for M/s Amazon SPCOD biller payable at BG GPO).

ü Separate classification of amounts collected towards WNX transactions booked at the PO under the account heads WNX Revenue, WNX Commission and Taxes in the Daily Accounts/Summaries.

ü Provision for separate classification of amounts collected/paid toward IFS Money Orders (IEMOissue, IEMOCommission and IEMOPaid) in the Daily Accounts / Summaries.

ü Rounding off of the total Service Tax due for deduction from the billers while making payment to the billers in Treasury Module. The procedure followed is the same as being done in Point of Sale module at the time booking of Speed Post articles.

ü Creation of separate account heads and provision for classification of amounts collected/paid for 10 yr NSC IX Issue under SB Category in Daily Accounts/Summaries.

VII)    Postman

ü Unregistered Letter Bag Receipt scan

Postman Operator has to enter details of unregistered letter bags received at the office, in Postman application. The menu option is “Postman Operator -> Invoicing ->UnRegistered Letters -> Bag Receiving”

Once the form is opened, the virtually received unregistered bags will get displayed. User can select physically received bags among them and click “OK” button to receive the bags. If bags are not received virtually, please use “Physical Bag” option to enter unregistered bag details and then click “OK” to receive the bags.

Fig : “Virtual Bag” option in Unregistered Bag Receiving screen

Fig: “Physical Bag” option in Unregistered Bag Receiving screen

There is a report provided in the application to get details of unregistered bags received at the office. It is provided at “Postman Operator -> Reports -> Unregistered Letter Bags -> Bag Details” menu option.

ü BO Transaction Date

The provision to enter BO transaction date in case of articles delivered/ dispatched at BO is provided in BO Remarks option for Reg/Parel/MO/eMO articles. It is provided at Postman Operator à BO Remarks àRegd/VP Letters / Regd/VP Parcels /Money Orders/ eMoney Orders.

Fig: BO Remarks screen

VIII)   AccountsMIS Client

New Features:

ü Capturing the data in r/o newly created Account Heads in respect of NSC IX Issue and Discharge amounts and transmitting the same to AccountsMIS Server for MIS purpose.

IX)    Accounts

Modifications: Features:

ü Modified the calculation of Income Tax as per Section 87a i.e. Rs.2,000 credit upto 5 Lakhs.

X)        AccountsPBS

ü Service tax and education cess collection for pli/rpli is added

ü ebill fetching from suboffices will work only after the date of upgradation of subaccounts.

ie if subaccounts upgraded on 01-06-2013,  schedule will fetch subofficeebill data only after 01-06-2013.

ü WNX revenue dataentry is provided which is to be fed from wnx transactional reports from counter and reports will be generated after WNX Revenue and WNX Commission  get tallied with cashbook

ü Ebill Receipts

Once the form is opened, the operator can enter the details of ebill receipts which include commission.

ü Ebill receipts –Fetch from counter:  In the provision to fetch the ebill receipts data from counter, the commn is also getting fetched.

ü Ebill receipts –Fetch from subaccounts

New option is provided for fetching ebill receipts data from sub office

ü Ebill commission reports

ü The operator can take the reports of ebill commission

Under Reportsàreceiptsàebillcommn

ü The operator has to select the ebillcommn head and its has to be tallied with the cashbook to generate the reports of ebill commission

5.WNX Revenue.

1) This is the new provision in schedule ScheduleDataentryàReceiptsàWNX Revenue

2)  New form is provided to enter the wnx Collected amount details , DOP Commission details and amount payable to DHL details .

3)  WNX Revenue Reports

Ø  WNX Revenue has two componenets  1)WNX Revenue and 2)WNX Commission

Ø  These two factors has to be tallied with WNXRevenue head and WNXCommission head respectively for the report to get generated.

Ø  This option will tally the revenue and commission of schedule amount with cashbook fig and DFDif two components get tallied the report will get generated.

Bugs Fixed

ü Pension:-  String or binary data would be truncated error is  rectified

X)        RNet Communication

ü Please refer to ParcelNet User Guide for Post Offices, for complete details